Units

Kitengo cha Tehama

Objective of ICT Unit

To provide expertise and services on application of ICT to the office.
Functions

  • Implement ICT and e-Government policy.
  • Develop and coordinate Integrated Information and Communication Technology.
  • Ensure that hardware and software are well maintained.
  • Coordinate and provide support on procurement purchase of software and hardware.
  • Establish and coordinate use of Electronic mail communication on LAN and WAN.
  • Carryout studies and propose areas of using ICT as an instrument to improve service delivery to the Attorney Generals Chambers.
  • This Unit is led by a Principal Computer System Analyst.

Kitengo cha Mawasiliano Serikalini

KITENGO CHA MAWASILIANO SERIKALINI

  1. Utangulizi Kitengo cha Mawasiliano ni mojawapo ya Vitengo katika Muundo wa Ofisi ya Mwanasheria Mkuu wa Serikali.
  2. Lengo la Kitengo :Lengo kuu la Kitengo ni kutoa ushauri wa kitaalamu kwa Ofisi Katika masuala ya habari, elimu kwa umma, mawasiliano, pamoja na kuimarisha mahusiano kati ya ofisi na wadau wake kama vyombo vya habari, mashirika ya kimataifa, masharika yasiyo ya kiserikali na taasisi za kiserikali.
  3. Baadhi ya majukumu ya Kitengo

i. Jukumu la msingi la Kitengo ni kuandaa na kuratibu utekelezaji wa Mkakati wa Mawasiliano (communication Strategy) katika masuala ya Habari, Elimu kwa umma na Mawasiliano ya Ofisi.

ii. Kuratibu, kusimamia na kusambaza machapicho mbalimbali ikiwemo vipeperushi, majarida, Magazeti, habari, makala, mabango n.k kwa lengo la kuhabarisha na kuelimisha umma kuhusu utekelezaji wa majukumu mbalimbali ya Ofisi.

iii. Kuratibu maandalizi na kusimamia mikutano ya waandishi wa habari, majadiliano na vyombo vya habari pamoja na kutoa taarifa mbalimbali kwa umma ( Press Releases/Public Notice;

iv.Kufanya ufutatiliani wa habari na taarifa mbalimbali zinazoripotiwa na vyombo vya habari ( Media Monitoring) kwa lengo la kutoa ushauri wa kitaalam katika masuala hayo na kushuri hatua stahiki kwa suala husika;

v. Kuimarisha na kulinda taswira/wajihi ) ( image) ya Ofisi kupitia utekelezaji wa shughuli mbalimbali ikiwamo kuhamasisha shughuli za Ofisi kwa kutoa taarifa za kweli na sahihi kupitia program mbalimbali ikiwamo maonesho, machapisho, vyombo vya habari n.k

vi. Kuhuisha Taarifa na machapisho mbalimbali katika Tovuti ya Ofisi.


Kitengo cha Manunuzi

Objective of Procurement Management Unit

To provide expertise and services in procurement, storage and supply of goods and services.
The Unit performs the following activities:-

  • Advise the Management on matters pertaining to the procurement of goods and services and logistics management.
  • Monitor adherence to procurement process and procedures as per Public Procurement Act;
  • Develop an annual procurement plan.
  • Procure, maintain and manage supplies, materials and services to support the logistical requirements.
  • Maintain and monitor distribution of office supplies and materials.
  • Maintain and update inventory of goods, supplies and materials.
  • Provide Secretariat services to the Tender Board as per Public Procurement Act.
  • Set specifications/standards for goods and services procured and monitor adherence to them to ensure value for money.
  • Prepare action plan, progress reports and budgets.
  • This Unit is led by a Director.

Kitengo cha Ukaguzi wa Ndani

Internal Audit Unit

Objectives

  1. To provide advisory services to the Accounting Officer in the proper management of resources.The Section performs the following activities:
  2. Review and report on proper control over the receipt, custody and utilization of all financial resources.
  3. Review and report on conformity with financial and operational procedures laid down in any legislation or any regulations or instructions for control over the expenditure.
  4. Review and report on the correct classification and allocation of revenue and expenditure accounts;
  5. Develop audit procedures to facilitate compliance with international standards.
  6. Review and report on the reliability and integrity of financial and operation data and prepare financial statements and other reports.
  7. Review and report on the system in place used to safeguard assets, and verify existence of such assets.
  8. Review and report on operations or programs to ascertain whether results are consistent with established objectives and goals.
  9. Review and report on the reactions by the management to internal audit reports, and assist management in the implementation of recommendations made by reports and follow-up on the implementation of recommendations made by the Control and Auditor General.Review and report on the adequacy of control built into computerized systems.
  10. Prepare and implement Strategic Audit Plans.Conduct performance audits on appraisal of development projects.This Unit is led by a Chief Internal Auditor.Procurement Ma

Finance and Accounts

Objective of Finance and Accounts Unit

To provide financial management and book-keeping services to the Attorney General's Chambers.
Functions
The unit performs the following activities:
Salaries

  • Prepare payment for salaries including statutory deductions.
  • Payroll management.
  • Budget for personnel emoluments.
  • Prepare pension papers.
  • Maintain records.

Cash Office

  • Submit voucher list to the Treasury.
  • Collect all cheques from Treasury.
  • Bank cash and cheques.
  • Prepare monthly flash report.
  • Pay cash/cheques to employees/customers (service Provider).
  • Batch paid vouchers.
  • Maintain cash book.
  • Record/reconcile all imprest issued.
  • Prepare and effect all payments.

Revenue

  • Collect all revenues;
  • Manage the revenue according to regulations and guidelines.
  • Collect annual rent, application fees and other impositions.
  • Supervise the collection of revenue.
  • Bank reconciliation.

Pension

  • prepare pension papers.
  • Maintain pension records.

Budget

  • Prepare budget.
  • Monitor allocations and expenditure.
  • Prepare Final Accounts and other Financial Statements.
  • Pre - Audit/Examination
  • Verify documentations to support vouchers, including authorization according to regulations.
  • Verify financial documents to the relevant laws governing public Finance including regulations and circulars.
  • Reply to Audit queries.

The Unit is led by a Chief Accountant.

Legal Registry

Objective of Legal Registry Unit

To provide expertise and services in collecting, documenting, keeping custody of legal documents and making them available to staff.
The Unitperform the following activities:-

  • Register and maintain a register of all civil cases filed by or against the Attorney General.
  • Record all civil case from courts of law.
  • Serve documents relating to civil cases involving the Attorney General.
  • Maintain case files for cases involving the Attorney General.
  • Prepare and maintain a register of applications for extension of time.
  • Prepare and maintain a register of all communication from the public on civil cases by or against the Government.
  • Dispatch documents and other communications relating to civil cases.

The Unit is led by a Principal Law Secretary.

Kitengo cha Mkaguzi wa Ndani

Objective of Internal Audit Unit

To provide advisory services to the Accounting Officer in the proper management of resources.
The Section performs the following activities:

  • Review and report on proper control over the receipt, custody and utilization of all financial resources.
  • Review and report on conformity with financial and operational procedures laid down in any legislation or any regulations or instructions for control over the expenditure.
  • Review and report on the correct classification and allocation of revenue and expenditure accounts;
  • Develop audit procedures to facilitate compliance with international standards.
  • Review and report on the reliability and integrity of financial and operation data and prepare financial statements and other reports.
  • Review and report on the system in place used to safeguard assets, and verify existence of such assets.
  • Review and report on operations or programs to ascertain whether results are consistent with established objectives and goals.
  • Review and report on the reactions by the management to internal audit reports, and assist management in the implementation of recommendations made by reports and follow-up on the implementation of recommendations made by the Control and Auditor General.
  • Review and report on the adequacy of control built into computerized systems.
  • Prepare and implement Strategic Audit Plans.
  • Conduct performance audits on appraisal of development projects.

This Unit is led by a Chief Internal Auditor.